February 18

How to Be Organized at Work


Signs You Might Not Be Organized 


  • Forgetfulness : you tend to forget or lose things. You are often late or miss appointments 
  • Inefficiency : you can spend hours on a job and not get anything done… you often feel like you don’t know where to start. You tend to stagnate. 
  • Distraction : your attention gets easily caught by other things… you are often on social networks, you text your friends or call them a lot, you tend to procrastinate… You love day dreaming. 
  • You don’t clear paper piles off your desk : well, your desk is a mess lol
  • You don’t read your mails on a daily basis : you have so many emails to open that you can’t be bothered doing it. Your mail box is full as well.. you hate bills and checking your mails in general. 
  • You don’t  have specific routines and rituals set for the start and end of every day : you don’t really like to have a routine. You never know what you are going to do when you wake up. You have a hard time getting out of bed in the morning. 
  • You don’t put everything where it belongs : you can’t find your things lol
  • You don’t follow a to-do list : making a list of tasks that need to be completed, typically organized in order of priority makes you nervous 
  • You don’t prioritize : you really don’t arrange or deal with things in order of importance. You actually tend to do what you like first and the rest will wait until you have the courage to deal with them lol
  • You tend to leave things undone : you starts things and usually don’t finish them… You get excited about something new but can get tired of it quickly. 
  • You don’t stay well-nourished throughout the day : you don’t cook much, can skip a meal and then have junk food. 
  • You don’t plan the coming day (week, month) in advance : planning makes you nervous, you hate it! 
  • You don’t set alarms and reminders : you also hate alarms, they make you cranky =) (and yes some people don’t get cranky when their alarm rings)
  • You don’t filter relevant information : it goes hand in hand with prioritizing. You love talking, you love “wasting time” =) and taking your time. You don’t always know where you should start. 
  • You are not a perfectionist : you don’t beat yourself up if something is not perfectly done. As long as it’s done (even partially lol) you are satisfied. 
  • You are not always prepared to face any mishaps :

 

It Takes 21 Days to Change!


Ever noticed how coaching program very often last 21 days? Well, research shows that it takes 21 days to get rid of a habit and develop a new one. That means you can go to the gym for 21 days or learn to be calm for 21 days in a row or eat differently and so on… All for 21 fays without interruption.

Changing doesn’t have to be scary or unachievable. Think of it this way : if you can do something new for 21 days in a row, it’ll become second nature. Your brain will adopt this new habit and make it an automatism.

Now, when you have completed this for 21 days your conscious mind has the choice of stopping it or carrying on, or so it thinks. Your neural pathways have formed already and you will more than likely continue with your new habit, you will have seen the benefits along the way your unconscious will want to continue if it has been beneficial.

You can of course use this when trying to break a habit, like smoking or biting your lips/nails…  

Developing a new habit can be divided into three main phases (which will vary from one person to another course) : 

1 : THE HONEYMOON

This phase of habit formation is characterized by the feeling of “this is easy.” As all married people will tell you, at some point even the greatest honeymoon must end. The honeymoon phase is usually the result of something inspiring. For example, a person attends a highly motivational conference, and for the first few days after the conference the individual is making positive changes in his or her life.

2 : THE FIGHT THROUGH

Inspiration fades and reality sets in. A person finds himself struggling with the positive habit completion and old habits seem to be right around the corner. The key to moving to the third phase of habit formation is to win 2 or 3 “fight thru’s.” This is critical. To win the fight thru, use the following techniques:

  1. RECOGNIZE: Recognition is essential for winning the fight thru. When you have entered the fight through, simply say to yourself, “I have entered the fight thru, and I need to win a few to move past this.” Winning each fight thru will make it easier to win the next. Conversely, when you choose to lose a fight thru, you make it easier to lose the next one.
  2. ASK 2 QUESTIONS: “How will I feel if I do this?” and “How will I feel if I don’t do this?”Bring EMOTION into the equation. Let yourself feel the positive in winning the fight thru and the negative in losing.
  3. LIFE PROJECTION: If the above 2 techniques haven’t moved you to action, then imagine in great detail how your life will be in 5 years if you do not begin making changes. Be totally honest with yourself, and allow yourself to feel what life will be like if the changes are not made.

3 : SECOND NATURE

Entering second nature is often described by feelings of “getting in the groove.” Once in second nature, the following are 3 common interruptions that will send a person back to the fight thru:

  1. THE DISCOURAGEMENT MONSTER: An individual allows negative results discourage him or her into thinking, “This isn’t working, and there is nothing I can do.”
  2. DISRUPTIONS: An individual experiences significant change to his or her current pattern (e.g., vacations, holidays, illness, weekends).
  3. SEDUCTION OF SUCCESS: An individual begins to focus on positive results and begins to think, “I’m the special one. I have finally figured out how to have great results with not so great process.”
  4. If a person experiences an interruption that sends him or her back to the fight thru, winning 2 or 3 fight thru’s will bring him or her back to second nature.Most people want positive habits to be as easy as brushing their teeth. HELLO…LET’S BE ADULTS HERE…being great isn’t easy. In fact greatness requires sacrifice. It requires doing things that others won’t or can’t do. GREAT HABITS ARE FORMED DAILY. Truth be told, good habits require consistent commitment. Highly successful people have learned to develop good habits. Make the commitment to make it past the fight thru, no matter how many times you go back to it, to reach new levels of success.




Things to Implement


  • Keep Everything in Its Place 
  • Use a calandar, a planner, or a smartphone
  • make lists 
  • keep to the schedule 
  • write things down 
  • make schedules and deadlines
  • don’t procrastinate
  • declutter regularly
  • keep only what you need
  • know where to discard items
  • delegate responsibilities
  • work hard 
  • do one thing at a time
  • make use of the word “no”
  • simplify
  • prioritize
  • color coding
  • fight the tendency to over-commit 
  • keep your to-do list brief
  • make use of “wasted” minutes
  • always have backups
  • break goals into action steps on your calendar
  • eliminate what you don’t need quickly
  • keep a list of your password in a safe place
  • start the day with structure “me time” 
  • schedule regular breaks during the day
  • Switch off popup notifications on mobile devices and on desktop
  • Chop up big problems into smaller chunks
  • list your top three goals
  • determine when you’re most productive
  • get enough sleep
  • be realistic

Related Articles


Old-school Approach to Organization – by Daniel Euergetes

Mind Mapping for Organization – by Teacup

Good Organization Saves Time – by Jatdebeaune

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That’s it folks! I hope this article will help you in the future! Do  leave a comment below ; I will be more than happy to connect! Or simply give me a Facebook like =)

Cheers 

Sarah




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